RECRUITMENT PRIVACY POLICY

Last Updated: January 2025

Introduction

This Recruitment Privacy Policy explains how Save the Children collects, uses, and protects the personal information of job applicants and candidates during the recruitment process.

Information We Collect

During the recruitment process, we may collect:

• Personal details (name, contact information, date of birth)
• CV/resume and cover letter
• Education and employment history
• Professional qualifications and certifications
• References and background check information
• Right to work documentation
• Interview notes and assessments
• Diversity and equal opportunities information (optional)

How We Use Your Information

We use your information to:

• Assess your suitability for the role
• Verify your identity and qualifications
• Conduct background checks and reference checks
• Communicate with you about your application
• Comply with legal obligations
• Monitor diversity and equal opportunities (anonymized data)
• Improve our recruitment processes

Legal Basis for Processing

We process your personal information based on:

• Your consent when you submit your application
• Our legitimate interests in recruiting qualified staff
• Legal obligations (e.g., right to work checks)
• Preparation for a potential employment contract

Information Sharing

We may share your information with:

• Hiring managers and interview panel members
• HR and recruitment team members
• Background check providers
• Recruitment agencies (if applicable)
• Professional references you have provided

Data Retention

We retain your information for:

• Successful candidates: Your information becomes part of your employment record
• Unsuccessful candidates: We retain your information for 12 months in case suitable opportunities arise, unless you request earlier deletion
• Talent pool: With your consent, we may keep your information longer for future opportunities

Your Rights

You have the right to:

• Access your personal information
• Correct inaccurate information
• Request deletion of your information
• Withdraw your application at any time
• Object to processing of your information
• Request restriction of processing
• Data portability

Background Checks

For certain positions, we conduct background checks including criminal record checks, employment verification, and reference checks. We will always inform you before conducting these checks and obtain your consent where required.

International Transfers

If you apply for a position in a country different from where you reside, your information may be transferred internationally. We ensure appropriate safeguards are in place.

Contact Us

For questions about this policy or to exercise your rights, contact: